Job Title: Administrative Assistant

Employment Type: Direct Hire, Full-Time, 100% In-Office
Location: Denver, CO
Hours: Monday-Friday, 8:30 AM - 5:00PM
Compensation: $26-$30/hour

About the Role

Ultimate Staffing is partnering with a professional services client to identify a reliable and adaptable Administrative Assistant to support daily office operations and client service. This role is critical to keeping the organization running smoothly and will serve as a key point of contact for clients, leadership, and internal team members.

This is a hands-on role ideal for someone comfortable wearing multiple hats in a small office environment and contributing wherever needed. The position offers strong growth potential and exposure to operational processes, systems implementation, and administrative support functions.

Key Responsibilities

• Serve as the first point of contact for clients via phone, email, and in person, delivering a professional and welcoming experience
• Manage scheduling and calendar coordination for leadership and internal team members
• Handle document scanning, filing, and record maintenance, ensuring accuracy and organization
• Support administrative aspects of ongoing operational and reporting processes
• Assist with basic bookkeeping tasks, data entry, and filing of returns (no calculations required)
• Provide support during seasonal reporting periods, including document preparation and coordination
• Assist with audits and compliance-related documentation
• Support the implementation of a new CRM, learning and adapting to new systems and workflows
• Help with marketing outreach, including a monthly newsletter and light administrative marketing tasks
• Use Google Sheets and internal work management tools for data tracking and workflow support
• Collaborate with internal and external resources to ensure deadlines and processes are met

Qualifications

• Prior experience in administrative support, office coordination, or client-facing roles
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Comfortable working with scheduling systems, databases, and new software tools
• High attention to detail and accuracy in documentation and data entry
• Professional communication skills, both written and verbal
• Self-directed and resourceful; able to work independently without constant oversight
• Team-oriented mindset with a positive, proactive attitude

Experience in professional services, accounting, or operations environments is a plus but not required.

Benefits

• Paid Time Off
• Paid Holidays
• Medical, dental, and vision coverage paid for the employee
  • Family members may be added at the employee's expense
• 401(k) plan available after one year of employment
  • Employer match